Parliamentary procedure plays a crucial role in local government by providing a structured and efficient framework for conducting meetings and making decisions. Typically, municipalities will use Robert's Rules of Order, but not ever municipality uses it. So, if you’re not currently using Robert’s Rules of Order or similar procedure, I’d encourage you to consider implementing it in your municipal meetings.
These “rules” or guidelines can assist in keeping public meetings organized and operating smoothly, allowing for the orderly engagement of councilpersons/board of supervisors and the public. This includes setting agendas, recognizing speakers, and managing debate to prevent chaos and ensure that all voices are heard.
Local governments can make decisions more efficiently by following a standardized set of rules. This includes using motions, votes, and other procedural tools to facilitate clear and timely decision-making. Parliamentary procedure promotes transparency by ensuring that meetings are open and that records are kept of decisions and discussions. This helps hold officials accountable to the public. The basic principle is that all members have equal rights, privileges, and obligations. The majority rules, and the minority keeps its rights protected, ensuring a balanced and respectful process.
These procedures ensure that all members have an equal opportunity to participate in the discussion and decision-making processes. This is important in preventing any single member or group from dominating the proceedings, thereby ensuring a fair and just process. Many local governments are required by law to follow specific parliamentary procedures. This helps ensure that decisions are legally binding, and that the local government operates within its legal framework. Basically, only one subject may be before a group at one time. Negative motions, such as those that seek to delay or block a decision, are typically not permitted, and only one person may speak at a time, ensuring that each item presented is entitled to a full and free debate.
Lastly, the parliamentary procedure includes mechanisms for resolving disputes and handling conflicts, which is essential in maintaining a collaborative and respectful environment within local government meetings. This emphasis on respect and collaboration makes every member feel valued and integral to the process.
So let us bring up a parliamentary point of order. You can obtain a copy of the Simplified Parliamentary Procedure and implement this basic form of meeting operating rules.
Your municipality should consider adopting these rules if you haven't already, and as always, we strongly suggest you confer with your solicitor, who can provide legal advice and ensure compliance with local laws and regulations.
About the Author
David L. Anthony is a member of the Keystone Municipal Solutions team of experts. He is a veteran of municipal government, having served more than 33 years in various positions of public service. Contact him at david@keystonemunicipalsolutions.com. To learn more about David and the Keystone Municipal Solutions team, click here.
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